The Revenue & Costs area extends ZEP with comprehensive price and cost management. It enables the recording and management of receipts, the maintenance of external suppliers, the configuration of project- and customer-specific pricing structures, and detailed revenue and cost reports.
Product Line Availability
Note: Revenue & Costs are included in ZEP Control, ZEP Operations, and ZEP Business.
Permissions
You define who can do what in this area in Roles & Permissions. These rows matter most:
Administration > Administration Area: Maintain master data (receipt types, payment types, tax rates, exchange rates, base price lists, mail templates, supplier master data) and configure the area.
Employee > Time, Receipts, Travel Expenses: See receipts of other employees (View) and modify or delete them (Edit).
Employee > Time and Costs: Cost and revenue reports across several employees (Evaluate).
Projects > Billing Settings and Projects > Revenue: Maintain project price tables and evaluate project sales volume and earnings development.
Customers > Billing Settings and Customers > Billing: Maintain customer-specific price information and evaluate customer sales volume.
On the Department manager (with the Locations & Departments area), Project manager, and Key account manager tabs, the same rows apply to your own departments, projects, and customers. Employees record their own receipts in ZEP and in the ZEP App.
You control who can open the Receipt Inbox and manage inbox receipts in Roles & Permissions via the Receipt Inbox row in the Administration area.
Additional Menu Items
The area adds the following additional menu items to ZEP.
Receipts
Receipts appears as a standalone main navigation item in ZEP. Employees can record and manage their own receipts there. The menu contains the following sub-items:
My Receipts: personal receipt overview and management for the logged-in employee
Receipt Inbox: central intake and review point for newly uploaded receipts. Administrators can review, accept, or reject incoming receipts
Suppliers
Suppliers appears as a standalone main navigation item in ZEP. External business partners – service providers, subcontractors, and vendors – can be managed centrally, assigned during receipt entry, and evaluated in cost reports.
Note: Supplier management is included in ZEP Operations and ZEP Business.
Projects
The area extends the project detail view under the Billing Settings tab with the following new areas:
Price Tables: project-specific price tables and hourly rates applicable to this project, override customer and administration defaults
Price Groups: project-level assignment of employees to price groups, override customer defaults
Receipt Settings: receipt-related settings per project
Under the Project Settings tab, the area adds Daily Rate Portions: project-specific tiered rules for daily rate billing that override the administration defaults.
In addition, the following new areas are added under the Reports tab:
Receipt analysis: all receipts assigned to this project
Price Overview: applicable price tables for this project
Project State Revenue: comparison of planned and actual earnings for this project
Customers
The area extends the customer detail view under the Billing Settings tab with the following new areas:
Price Tables: customer-specific price tables and hourly rates that are pre-filled for all projects of this customer
Customer-Price-Group: customer-specific price groups that are pre-filled for all projects of this customer
In addition, the following area is added under the Reports tab:
Receipt Report: all receipts assigned to the customer via projects
Employees
In the employee view, the area adds the following entries to the Trips and Costs column of the Reports tab:
Receipt analysis: all receipts recorded by this employee
Price Overview: applicable price tables for this employee
Disbursement Documentation (freelancers only): recorded disbursements
In addition, the Receipts entry is available in the Activities column of the Employee Management tab.
Administration > Prices & Receipts
This tile in the administration contains all billing-relevant master data for the area:
Basic Price Tables: company-wide price and daily rate tables serving as the baseline for all projects and customers
Price Groups: classification of employees into pricing tiers for billing purposes
Daily Rate Portions: tiered rules defining which share of the daily rate is billed for a given number of hours worked
Methods of Payment: Private, Company, Credit Card, etc. for receipt entry
Tax Rates: VAT rates for receipt entry
Exchange Rates: currencies and conversion rates including base currency
Types of Receipt: categories for receipts (e.g., hotel, rail, meals)
Mail Templates: customisable email texts for receipt notifications
Administration > Suppliers
This tile in the administration contains the master data for supplier management:
Settings: sorting, automatic number range, and default VAT rate for new suppliers
Industries: industry categories for assigning suppliers
Categories: additional categorisation options for suppliers
Additional attributes: custom fields for supplier records
Additional Reports
The area extends several areas in the reports with new evaluations.
Projects
The following new reports are available under Reports > Projects:
Receipts Report: cross-project overview of all recorded receipts with filter and export options
Project Sales Volume: revenue development and earnings overview per project based on the configured price tables and project hours
Customer Sales Volume: revenue overview aggregated by customer across all assigned projects
Price Overview: applicable price tables and hourly rates per project
Project State Revenue: cross-project comparison of planned and actual earnings
Employees
The following new report is available under Reports > Employees:
Receipts Report: cross-employee overview of all recorded receipts with filter and export options
Departments
Note: The following reports are only available if the Locations & Departments module is active.
You can find more information about the Locations & Departments area here.
The department reports show costs, internal allocations and internal rates separately for each department. The following reports are available under Reports > Departments:
Costs: cost overview per department
Cost Allocation: cross-departmental cost allocations based on internal service relationships between departments
Total Rates Internal: internal rates per department
Distinction from other modules
Note: Receipt and cost data from this module feeds into several other ZEP areas: With the Invoicing module, receipts can be passed through to customer invoices or billed with a markup. Via the Accounting Export area (ZEP Operations and ZEP Business), receipts including accounts and cost centers are transferred to DATEV, Lexware, or a generic format.