These first steps are intended for all employees with access to a ZEP account. The article can also be used by administrators who work with ZEP themselves on a daily basis. The areas you can see and the functions available to you depend on your permissions, the product line in use, and your company's settings.
Logging in to ZEP
To use ZEP, log in to your company account via your browser. Each account has an individual ZEP URL, which you will typically receive from your employer or administrator.
Note: The ZEP URL always follows the same structure: https://www.zep-online.de/zepmusterfirma, where "musterfirma" represents your individual company identifier.
To log in, you will need your username and password. For your first login, there are two typical scenarios:
You receive an email allowing you to set your own password, or
You receive an initial password from your administrator, which you are prompted to change upon first login.
Depending on your company's settings, you may also be able to log in via Single Sign-On (SSO), for example through common providers such as Microsoft or Google. In this case, simply use the corresponding login button on the sign-in page.
Dashboard
After logging in, the Dashboard provides you with an overview of your work-relevant data. Depending on your settings, you will find details such as a comparison of actual and target hours, average hours per day, your overtime balance, and information on vacation days. This allows you to quickly get your bearings before you start recording your time.
Tip: You can find detailed information in the article Dashboard.
Recording Working Hours
In ZEP Clock, you record working hours in several ways depending on your company's settings:
Clocking in and out in the browser via the stamp icon in the top right corner.
Manual entry via the Working Hours menu item, if enabled, using the calendar or form view, with later editing.
Optionally activities and work locations, depending on your company's settings.
Tip: You can find detailed information in the article Project times and working times.
Keeping Track of Absences
In the Absences & Appointments section, you can view your absences in the calendar. Depending on the module in use, you can create absences, select the relevant time period, and enter the appropriate absence reason. In the calendar, absence reasons are displayed in different colors and can be shown or hidden as needed.
Note: Creating and requesting absences requires the Absences & Overtime add-on module. More on this in the article Absences and appointments.
Reviewing Your Own Reports
Under Reports › My Reports, you will find your personal reports. Depending on the version and modules in use, these may include working time reports, month-end reports, working time histories, and time records. These allow you to review and trace your own data.
Tip: You can find detailed information in the article Personal reports.
Working on the Go with the ZEP Clock App
With the ZEP Clock app, you can clock in and out, record receipts, and request absences from your mobile device. The app offers:
Single-user mode for personal use. Log in with your ZEP URL, username, and password. The app dashboard displays your personal key figures such as actual/target hours, overtime balance, and vacation days.
Multi-user mode, suitable for example for a shared tablet on-site where multiple employees can clock in and out. Your administrator will provide you with a PIN code for this. Note that this mode must first be configured in ZEP Clock under Administration > System > Device Management.
Download the ZEP Clock app here:
Google Play Store: Link
Apple App Store: Link
Tip: You can find detailed information in the article ZEP Clock App.