The ZEP app is the convenient solution for recording project times and travel expenses while on the go. Anytime and anywhere, you can record working and travel times as well as receipts for travel expenses in your ZEP, thus achieving maximum flexibility in your day-to-day business. You also have the option of managing the application for absences via the app.
The management of projects, employees and customers as well as standardized evaluations are carried out via the ZEP web front end.
Record project time
Using the "Times" tab, users can record their project times using the default settings from ZEP.
To record a time, click on the "+" symbol in the upper right corner to open the time recording mask.
You can then select the date and time for the booking. In order for the time to be saved in full, you must also select the desired project, process and activity.
If you would like to add something to your booking, you can enter free text in the comments field.
Recording Attendance
Each user can now use the stamp button directly in the ZEP app.
Additionally, location tracking for clocking in and out can be activated in the ZEP web browser settings.
If the location cannot be determined, the user will not be able to stamp times — meaning no clock-in or clock-out time will be recorded.
By tapping the stamp button, users can choose between:
Record project time – Allows the user to directly assign the recorded time to a specific project.
End attendance – Clocks the user out without linking the time entry to a project. (Later, the user can click on the recorded time entry to prefill the time for project allocation.)
Upload receipts
In the "Receipts" tab, each user can enter receipts for travel and other expenses incurred.
To do this, click on the "+" at the top right to enter the document data.
In the "Attachment" area, you can take a photo of the receipt directly using your phone camera and upload it. In the next step, you can then assign it to a project including a process.
If document types are predefined, you can choose between them.
The payment method distinguishes between "company" and "private", where you as the user specify whether the entered amount will be included in the cost statement.
Record travel expenses
When you enter a receipt, you can record all travel expenses and assign them to a project so that the costs can be billed via the project.
First, go to the "Times" tab and enter your project time with the "travel activity". As soon as the trip has been entered, even if it is only the outward or return journey, you can assign and enter a receipt.
Once you have entered the time, click on the "3 dots" next to the time and then on "Record receipt for project" or click directly on the project time and then on "Receipt".
Record absences
Absences such as vacation or illness can be entered in the "Absences" tab for each user.
First click on the "+" symbol and then enter the period with "from" and "to". Select the reason for the absence and add a comment if necessary.
Depending on the configuration of the reasons for absence, the approval process is initiated here and the administrator is informed about the application or the absence is entered directly.
As soon as an absence has been saved, it appears in the overview.
Using the filters "Planned, Requested, Approved" you can display the absences depending on the status.
...More
You can access the app settings and help options via the "...More" tab.
Depending on which mobile device you use to use the ZEP app, you have further setting options:
Enabling "Dark Mode" for the app
Enabling "biometric authentication"
calendar synchronization
language setting