Assigning Employees
In Administration > System > RFID Chips, select an RFID chip and choose an employee from the list.
All currently or future employed staff members who have not yet been assigned an RFID chip are available for selection.
Exactly one chip is intended per person. Anyone who already has one no longer appears in the selection.
Note: ZEP only accepts a chip unknown to the terminal if the device is in the status active in teach-in mode. It then creates the chip automatically as a new, not yet assigned entry. Otherwise the terminal rejects the chip and reports that it is unknown. You set teach-in mode in the device management for the terminal in question.
If the chip is known but not assigned to anyone, the terminal reports that this chip has no employee assignment.
To remove the assignment of an RFID chip from an employee, you can also navigate to Employee > Employee Name and remove the checkmark next to RFID chip.
Clocking in
Prerequisite: The RFID chip is registered and assigned to a currently employed staff member. If the setting Record attendances in addition to project times is enabled in ZEP, the setting Include clock-in times should also be enabled for the employee (under Employee > Employee Name > Data: tick Include clock-in times).
Hold the RFID chip in front of the terminal until a signal sounds. A "Come" entry is generated. The ZEP terminal display shows the user name and the word "kommt" in green, along with the current status of their working time. From this point on, the employee is considered "present" and is marked with a green field in the employee management.
Hold the same RFID chip in front of the terminal again after a few minutes (at least as many minutes as the minute grid configured in ZEP) until a signal sounds. Since the employee is already "present", a "Go" entry is now generated, meaning the employee is now considered "absent" and is marked with a gray field in the employee management.
Note: When clocking in, a high-pitched tone sounds as soon as the RFID chip is recognized. The color of the display indicates at a glance whether the clock-in was a "Come" (green) or a "Go" (yellow/orange). In the event of an error, a red message appears and a low-pitched tone sounds.
Every employee should pay attention to the tones and colors during daily clock-ins. If the clock-in was not correctly registered in the morning, the employee is considered absent, and the evening clock-in will be recorded as a "Come" entry.
In ZEP Clock, a working time entry with the corresponding from/to time is created upon "Going". In ZEP, this depends on the employee setting, see Employee > Employee Name > Generate project time and the help text behind the "i" icon.
Note: The automatically generated project time is assigned to a fixed activity and is always marked as non-billable. If the time captured via terminal is to be reassigned to other projects or activities later, this can be done afterwards in the project time recording.
If the "Go" clock-in was forgotten and the time between "Come" and "Go" exceeds 36 hours, the terminal rejects the booking. In this case, correct the time tracking manually in ZEP.
All steps at a glance
Setting up a ZEP Terminal leads through these steps. The step you are currently on is shown without a link.
Employee assignment and clocking in – you are here