For the operation of the terminal, you may require the following additional accessories:

The ZEP Terminal is designed exclusively for use with the ZEP time tracking software (including the Attendance module) or ZEP Clock for time tracking via RFID key fobs or cards.

You require access to your ZEP instance via https://www.zeponline.de/zepXXX (where XXX generally represents your company name). Terminal usage must be activated within this ZEP instance.

Internet Connection: For operation, a stable internet connection is required via either:

WLAN: 2.4 GHz 802.11b/g/n (Note: No PSK/EAP support).

Ethernet Cable: DHCP or fixed IP, 10/100 Mbit/s.

Network Access: Direct access to https://www.zeponline.de/zepXXX via Port 443 (SSL) without a visible proxy server is mandatory.

Upon delivery, the ZEP Terminal is ready for use as a desktop device via WLAN without further assembly; it only requires a power outlet. A smartphone or laptop with WLAN capability is needed for the initial configuration of the terminal. Operation is permitted exclusively within the EU.

The terminal can be operated via WLAN or Ethernet cable and can be set up as a desktop device or mounted on a wall. A Power over Ethernet (PoE) adapter and a flush-mounted power supply are available as optional accessories.

Upon delivery, the device is prepared for desktop use with WLAN operation. The power adapter is already plugged into the terminal. You only need a power outlet at the installation site.

The connection for the included network cable is located on the back of the device under the cover:

If no power connection is available at your location, but your network features Power over Ethernet (PoE), you can obtain an optional adapter from us that splits PoE Ethernet according to IEEE 802.3af into a Micro-USB connector for power and an Ethernet connection.

The connection for the PoE adapter is located on the back of the device under the cover:

A wall mounting plate is included with the terminal for wall installation. This replaces the rear cover of the terminal:

If you wish to perform wall mounting over an existing flush-mounted box directly to a 230V power cable, you can obtain a suitable flush-mounted power supply with a Micro-USB connector from us:

If no power connection is available at your location, but your network features Power over Ethernet (PoE), you can obtain an optional adapter from us that splits PoE Ethernet according to IEEE 802.3af into a Micro-USB connector for power and an Ethernet connection. Furthermore, an optional PoE wall mounting kit is available for the concealed mounting of the PoE adapter.

The connection for the PoE adapter is located on the back of the device under the cover:

If you wish to connect the ZEP terminal via Ethernet cable, connect it to your network first and then provide the terminal with power. This allows the terminal to recognize which configuration parameters to offer.

In all other cases, the ZEP terminal enters configuration mode.

The terminal sets up a WLAN access point:

WLAN SSID: "ZEP_nnnnnnn" (nnnnnnn stands for the unique number of the terminal)

WLAN Password: "ZEP-Terminal"

You have 3 minutes for the configuration. If no configuration has been saved after this time, a restart occurs.

As soon as the terminal displays the message "Please configure ... ZEP_nnnnnnn" (you may need a little patience), you will find the WLAN "ZEP_nnnnnnn" in the WLAN settings of your smartphone or laptop:

If you have not plugged in an Ethernet cable, the ZEP terminal recognizes that you want to operate it via WLAN. Enter the WLAN SSID and the WLAN password of your network.

If you connected the ZEP terminal via an Ethernet cable before switching it on, the ZEP terminal recognizes that you want to operate it via Ethernet, and you can enter the required fields: IP address, subnet mask, default gateway, and DNS server.

If you wish to switch back to DHCP, leave the aforementioned fields empty.

When you save the configuration (on a smartphone or laptop), the ZEP terminal is restarted. You will see a few initialization messages, and after a short time—if the configuration was correct—your ZEP terminal is ready.

If your ZEP instance is not reachable with this configuration, a corresponding message appears and the ZEP terminal enters configuration mode again. Possible measures:

When the terminal connects to its ZEP instance for the first time after successful configuration, it is automatically registered in ZEP and reports that it must be activated in ZEP.

You will then see it in ZEP under Administration > System > Device Management. For security reasons, it is initially in the "inactive" status. Set the status to "active in learning mode".

For security reasons, no more than a total of 100 ZEP terminal devices are accepted.

Prerequisite: Terminal status is set to "active in learning mode" in ZEP under Administration > System > Device Management. Hold an RFID chip in front of the terminal until a signal sounds.

Since the RFID number is still unknown in ZEP and the terminal is active in learning mode, the number is registered (created) in ZEP. You can then view it in ZEP under Administration > System > RFID Chips.

In this way, you can register several chips in ZEP and mark them so that you still know the order in which they were created. Under Administration > System > RFID Chips, you will see them in exactly that order, including the creation date and time and the unique RFID number. You can now assign an employee to each chip here. From now on, these employees can "clock in" via RFID chip as long as the terminal status is "active in learning mode" or "active."

As long as the terminal remains active in learning mode, unknown RFID chips can continue to be registered. Change the terminal status to "active" if the terminal should no longer react to unknown RFID chips.

In Administration > System > RFID Chips, select an RFID chip and choose an employee from the list.

All currently or future employed staff members who have not yet been assigned an RFID chip are available for selection.

To remove the assignment of an RFID chip from an employee, you can also navigate to Employee > [Employee Name]and remove the checkmark next to RFID chip.

Prerequisite: The RFID chip is registered and assigned to a currently employed staff member. In ZEP with the Attendance module, the setting "Consideration of attendance times" should also be enabled for the employee (check "Berücksichtigung von Anwesenheitszeiten" under Employee > [Employee Name] > Data).

Hold the RFID chip in front of the terminal until a signal sounds. A "Come" entry is generated. The ZEP Terminal display will show the username and the word "kommt" in green, along with the current status of their working hours. From this point on, the employee is considered "present" and is marked with a green field in the employee management.

Hold the same RFID chip in front of the terminal again after a few minutes (at least as many minutes as the minute grid set in ZEP) until a signal sounds. Since the employee is already "present," a "Go" entry is now generated. This means the employee is now considered "absent" and is marked with a gray field in the employee management.

In ZEP Clock, a working time entry with the corresponding from/to time is created upon "Going." In ZEP, this depends on the employee settings; see Employee > [Employee Name] > Generate Project Time and the help text under the "i" icon.

To delete the current configuration of a ZEP terminal and force a reconfiguration, navigate to Administration > System > Device Management and change its status to "Restart Configuration." This is useful, for example, if a different WLAN, Ethernet, or ZEP installation is to be used.

When a terminal is in this status, a restart is triggered as soon as any chip is held in front of it. A "Come" or "Go" entry for that chip is NOT triggered. Simultaneously, the terminal's status in ZEP is set to "inactive," ensuring the restart is triggered only once. The next time a chip is held up, the message will indicate that the terminal is inactive. Afterward, you can set the terminal back to "active" (or "active in learning mode" as needed) in ZEP and resume normal operation.

Alternatively, the ZEP terminal can be put into configuration mode by plugging or unplugging the Ethernet cable. In this case, the existing parameters are retained and can be modified if necessary.

The ZEP terminal automatically checks at regular intervals whether an update has been provided on the ZEP server. If so, the update is downloaded automatically. You can identify this by the updated version number on the ZEP terminal display. Stamping is not possible during an update. Normally, an update takes less than a minute.

If the terminal is used for stamping immediately after an update becomes available, the software update will be executed instantly. The stamping process must be repeated after the update is complete.