For operating the terminal, you may require the following additional accessories:

The ZEP Terminal is exclusively usable with the ZEP time recording software featuring the Attendance module or ZEP Clock for time recording via RFID key fob/card.

You require access to your ZEP under https://www.zeponline.de/zepXXX, where XXX usually stands for your company name. The use of a terminal must be enabled in this ZEP instance. To operate the ZEP Terminal, you need stable internet access either via WLAN (2.4 GHz 802.11b/g/n no PSK/EAP) or via Ethernet cable (DHCP or fixed IP, 10/100Mbit/s) with direct access possibility to https://www.zeponline.de, meaning Port 443 via SSL without a visible proxy server.

Upon delivery, the ZEP Terminal is functional as a desktop device via WLAN without further assembly. It only requires a power socket. To configure the terminal, you need a smartphone or a laptop with WLAN. Operation is exclusively permitted within the EU.

You can operate the terminal via WLAN or Ethernet cable and set it up as a desktop device or attach it to the wall. A Power over Ethernet (PoE) Adapter and a Flush-mounted Power Supply are optionally available as accessories.

The device is prepared for WLAN operation as a desktop device upon delivery. The Power Supply Unit is already plugged into the terminal. You only need a power socket at the installation location.

The connection for the enclosed Network Cable can be found on the back of the device under the cover:

If no power connection is available at your installation location, but your network has Power over Ethernet (PoE), you can optionally obtain an adapter from us that splits PoE Ethernet according to IEEE 802.3af into a Micro USB connection for power supply and an Ethernet connection.

The connection for the PoE Adapter can be found on the back of the device under the cover:

A wall mounting plate is included with the terminal for wall mounting. This replaces the rear cover of the terminal:

If you wish to mount the device on the wall over an existing flush-mounted box and connect it directly to a 230V power cable, you can obtain a suitable Flush-mounted Power Supply with a Micro-USB connection from us:

If no power connection is available at your installation location, but your network has Power over Ethernet (PoE), you can obtain an adapter from us that splits PoE Ethernet according to IEEE 802.3af into a Micro USB connection for power supply and an Ethernet connection. Furthermore, you can optionally receive a PoE Wall Mounting Kit for the concealed mounting of the PoE Adapter.

The connection for the PoE Adapter can be found on the back of the device under the cover:

If you wish to connect the ZEP Terminal via Ethernet cable, first connect it to your network and then supply power to the terminal. The terminal recognizes which configuration parameters are offered based on this.

In all other cases, the ZEP Terminal enters the Configuration mode.

The terminal sets up a WLAN Access Point:

WLAN-SSID: "ZEP_nnnnnnn" (nnnnnnn stands for the unique number of the terminal)

WLAN password: "ZEP-Terminal"

As soon as the terminal displays the message "Please configure... ZEP_nnnnnnn" (you may need a little patience), you will find the WLAN "ZEP_nnnnnnn" in the WLAN settings of your smartphone or laptop:

If you have not plugged in an Ethernet cable, the ZEP Terminal recognizes that you want to operate it via WLAN. Enter the WLAN SSID and the WLAN password of your WLAN.

If you connected the ZEP Terminal via an Ethernet cable before switching it on, the ZEP Terminal recognizes that you want to operate it via Ethernet, and you can enter the required fields: IP address, Subnet Mask, Standard Gateway, DNS Server.

If you want to switch back to DHCP, leave the aforementioned fields empty.

When you save the Configuration (on your smartphone or laptop), the ZEP Terminal will restart. You will see a few initialization messages, and after a short time—if the Configuration was correct—your ZEP Terminal is ready.

If your ZEP instance is unreachable with this Configuration, a corresponding message will appear, and the ZEP Terminal will re-enter the Configuration mode. Possible actions:

When the Terminal is connected to its ZEP instance for the first time after successful configuration, it is automatically registered in ZEP and reports that it must be activated in ZEP.

You will then see it in ZEP under Administration > System > Device Management. For security reasons, it is initially in the status "inactive." Set the status to "active in learning mode."

For security reasons, no more than a total of 100 ZEP Terminal devices are accepted.

Prerequisite: The terminal in ZEP, under Administration > System > Device Management, must be in the status "active in learning mode." Hold an RFID chip in front of the terminal so that a signal sounds.

Since the RFID number is still unknown in ZEP and the terminal is active in the Learning Mode, it is registered in ZEP (created). You will then see it in ZEP under Administration > System > RFID Chips.

In this way, you can register several chips in ZEP and mark them so that you still know the order in which you created them afterwards. Under Administration > System > RFID Chips, you see them in exactly this order, including the Creation Date and time and the unique RFID number.
Now you can assign an employee to each chip here. From now on, these employees can clock in/out using the RFID chip, as long as the terminal is in the status "active in learning mode" or "active."

As long as the terminal remains active in the Learning Mode, unknown RFID chips can continue to be registered. Change the terminal status to "active" if the terminal should no longer react to unknown RFID chips.

In Administration > System > RFID Chips, you call up an RFID chip and select an employee from the list.

All employees who are currently or will be employed in the future, and to whom no RFID chip has yet been assigned, are available for selection.

To remove the assignment of an RFID chip from an employee, you can also go via Employees > Employee Name and uncheck the box next to RFID Chip.

Prerequisite: The RFID chip is registered and assigned to an employee who is currently employed. In ZEP with the Attendance module, the setting "Consideration of Attendance Times" should also be switched on for the employee (check "Consideration of Attendance Times" in Employees > Employee Name > Data).

Hold the RFID chip in front of the terminal so that a signal sounds. A "Clock In" is generated. The username and the word "coming" (Clock In) are displayed in green on the ZEP Terminal display, as well as the current status of their working time. From now on, the employee is considered "present" and is marked with a green field in Employee Administration.

Hold the same RFID chip in front of the terminal again after a few minutes (at least as many minutes as the Minute Gridset in ZEP) so that a signal sounds. Since the employee is already "present," a "Clock Out" is now generated, meaning the employee is considered "absent" from now on and is marked with a gray field in Employee Administration.

In ZEP Clock, a working time entry with corresponding from- / to-time is created upon "Clock Out." In ZEP, this depends on the employee's setting; see Employees > Employee Name > Generate Project Time and the help text next to the "i" there.

To delete the existing configuration of a ZEP Terminal and thus force its reconfiguration, go to Administration > System > Device Management and change its status to "Restart Configuration." This is useful, for example, if a different WLAN, Ethernet connection, or a different ZEP installation is to be used.

When a terminal is in this status, the restart is triggered as soon as any chip is held in front of it. A Clock In or Clock Outfor that chip is NOT triggered. Simultaneously, the terminal's status in ZEP is set to "inactive," so that a restart is triggered only once. The next time a chip is held in front of it, the message that the terminal is inactive will appear. Afterwards, you can set the terminal to "active" (or "active in learning mode" as needed) in ZEP and resume normal operation.

The ZEP Terminal can alternatively be put into Configuration mode by plugging or unplugging the Ethernet cable. In this process, the configured parameters are retained and can be changed if necessary.

The ZEP Terminal independently checks the ZEP Server at regular intervals to see if an update has been provided. If so, the update is loaded automatically. You may recognize this by the changed version number on the ZEP Terminal display. During an update, one cannot clock in/out. Normally, an update takes less than a minute.

If the terminal is used for clocking in/out immediately after an update is provided, the software update is executed immediately. The clocking in/out must be repeated after the update.