The reports for the module are available at several places in ZEP: under Reports > My Reports, Reports > Projects, Reports > Employees, and directly in the menu of individual employees.

The following reports can be found under Reports > My Reports > Overtime & Absences.

Summary of all your own recorded absences in a calendar view. Filter options: department (incl. sub-departments), period, absence reason category, absence reason, status, and employee.

Listing of all submitted absence requests for an overview and tracking of the approval status. Filter options: department (incl. sub-departments), period, period reference (request period or absence period), status, and the option to display planned, non-requested absences.

Submitted absence requests can be changed, withdrawn, approved, or rejected directly via the pencil icon.

Summary of your own working and absence hours for a specific period. The pre-set period is: until the 15th of the month, the previous month; from the 16th, the current month up to today. The pre-set period can be adjusted at any time.

The report shows per day: target hours, working hours, booked absence reasons, paid absence hours, flextime, under- and over-target, public holiday, public holiday surcharge, and special times. With an active break regulation, start, end, minimum break, observed break, rest period, and break violations are additionally displayed.

A brief explanation of the most important columns:

If the option “Show Payable Hours” is activated under Basic Settings Absences & Overtime, the column “Payable Hours” replaces the column “Effective Hours”.

Detailed proof of hours worked including absences and public holidays, ideal for submission to the client. Public holidays and absences are displayed with the number of hours according to the regular working time. Hours recorded on a public holiday or on a day with absences are additionally shown.

Filter options: period, optionally with subtotals, legend, and signature block.

Administrators and department heads can also call up this report for individual employees: Employee > [Employee name] > Time Reports > Time Report with Absences.

Day-by-day listing of your own working hours with an evaluation of break compliance. Per day the following are displayed: start and end of working time, minimum break, observed break, missing break, and the net working time adjusted for the break deduction.

Can be found under Reports > My Reports > Time Reports > Time Report Summary. Condensed summary of your own project hours for a selectable period, structured by projects and tasks. With overtime calculation activated, absences, effective hours, and overtime are additionally shown.

Can be found under Reports > My Reports > Time Reports > Time Report Detail. Individual listing of all your own project hours with date, start, end, hours, project, task, and remark. Filter options: period, projects, billability. Optionally daily totals or a breakdown by projects can be shown, and a signature block can be added.

Administrators and department heads can also call up this report for any employee: Reports > Employees > Time Reports > Time Report Detail.

Can be found under Reports > Projects > Overtime & Absences > Absences Overview. Provides an overview of the holiday plan of project employees in order to identify bottlenecks during the project runtime at an early stage.

Filter options: department of the project (incl. sub-departments), period, absence reason category, absence reason, status, project, employee, and sorting.

The following reports can be found under Reports > Employees > Overtime & Absences and are reserved for administrators and controllers. With the Locations & Departments module, department heads can create these reports for their departments.

Employee-oriented report of all absences. Filter options identical to the Absences Overview under “My Reports”, supplemented by cross-departmental filtering.

The employee's personnel number is displayed in the tooltip and exported in a separate column in the Excel export. The report can be output as preview, PDF, Excel (incl. optional monthly or annual overview), CSV, or as an automated background task with email dispatch. In addition, the Absences Overview can be subscribed to as an iCalendar.

Lists all absence requests of all employees according to the set filter criteria. Functional scope identical to the Absence Requests report under “My Reports”.

Overview of the status of working hours of all employees. Filter options: department, period, employees with/without regular working time. Optionally you can restrict the display to employees who have not complied with their break regulation, an hour upper limit, or their core working hours.

If the option “Show Payable Hours” is activated under Basic Settings Absences & Overtime, an additional column “Payable Hours Balance” is displayed.

Can be found under Reports > Employees > Overtime & Absences > resets. Available in combination with the Revenue & Costs module.

Shows the residual holiday and overtime of an employee at the selected key date, multiplied by the internal hourly rate or the internal hourly rate for provisions.

Shows all absence days per employee over a year. Filter options: period, absence reason category, department. Two breakdown options are available:

The report can be scheduled as an automated background task and sent by email.

Administrators, controllers, and (with the Locations & Departments module) department heads can create this report for any employees. Can also be found under Employee > [Employee name] > Overtime & Absences > Month-End Report. Functional scope identical to the Month-End Report under “My Reports”.

Can be found under Reports > Employees > Work Break Overview. Shows per employee and day: start, end, minimum break, observed break, missing break, and the adjusted net working time. Visible only when a break regulation is configured.

The following reports are available directly in the menu of an individual employee and are accessible to administrators.

Can be found under Employee > [Employee name] > Overtime & Absences > Compensation Overtime, Holiday. Here you can manually add or deduct overtime and holiday days – e.g. for payouts of overtime, compensation of minus hours, or when initially setting up ZEP with existing balances.

For each month the following are displayed: overtime worked, break regulation deductions, contractually compensated overtime, balanced and credited overtime, time surcharges, overtime balance, annual holiday, taken and balanced holiday days, residual holiday, and an optional remark.

Provides an overview in the absence calendar under Absences & Appointments and under Employee > [Employee name] > Administration > Calendar of: residual holiday from the previous year, holiday entitlement, taken and balanced holiday days, residual holiday for the current year, planned absences, and – depending on the setting – the current overtime balance. Pending approvals can be approved or rejected directly here; the employee is notified by email.

Can be found under Reports > Employees > Overtime & Absences. Creates a report on the availability level of employees in a defined period, structured by months or weeks.

Without the module only the Employment Level is available here (ratio to full-time on a weekly basis). With the module three variants are available:

Several reports of the module can be scheduled as an automated background task. To do this, select the desired file format instead of Preview in the dropdown menu and click Run in background. In the window that appears, set the frequency. The report is sent in the selected format and frequency to your email address. For immediate execution in the background an email is always generated, even if the result table is empty.

In addition, you can send the report to further email addresses (e.g. accounting, tax advisor), separated by comma or the separator configured under Administration > My Company > Email.