The Prices and Receipts area in the administration bundles all master data around price calculation and receipt entry — price tables, price groups, daily rate shares, payment methods, tax rates, currencies, receipt types and receipt mail templates. Reachable via the main menu under Administration > Prices and Receipts.
Note: The area requires the receipts license and is available in ZEP Compact and ZEP Professional. In ZEP Clock with the Travel expense accounting module a reduced variant focused on receipt types and tax rates is available. Detail workflows for receipt entry are described in Receipts from the Personal area collection.
Price calculation
This master data forms the basis of price calculation in ZEP — from the definition of different hourly rates and price groups for project classes to the distribution of daily rates onto activities.
Price tables
Definition of different price tables for hourly rates and daily rates. Per price table, designation, currency, default hourly rate per activity and customer-specific adjustments can be maintained. Price tables are assigned per project and act in reports, invoice positions and employee credit notes.
Price groups
Logical grouping of price tables for different project classes or employee levels. A price group bundles several price tables, for example junior, senior and lead hourly rates, and simplifies maintenance with homogeneous fee structures. Per group, designation and contained price tables can be maintained.
Daily rate shares
Note: Only visible with active Light-Basis license for simplified hourly rate distribution.
Distribution of a daily rate onto individual activities or tasks. Per daily rate share, designation, percentage and assignment to a price table can be maintained. Daily rate shares simplify the entry with flat daily rates that are internally distributed onto different activities.
Receipt master data
This master data controls the receipt entry and accounting in ZEP — from payment methods to tax rates and customer-specific receipt types and matching mail templates.
Payment methods
List of payment methods that employees can choose when entering a receipt — for example „company", „private" or „reimbursement". Per payment method, designation, default behavior and visibility can be maintained. The list of payment methods appears as a selection in the receipt form.
Tax rates
Tax rates for receipt entry and invoicing. Per tax rate, designation, percentage value, validity period and country assignment can be maintained. Tax rates act in receipts, invoices and reports and can be tracked historically correctly with tax rate changes.
Currencies
List of supported currencies with current exchange rates against the standard currency of the company. Exchange rates can be maintained manually or automatically via an interface. Per currency, designation, ISO code and default display format can be maintained.
Receipt types
List of receipt types that employees can choose when entering a receipt — for example „hotel", „train", „restaurant" or „taxi". Per receipt type, designation, default tax rate, reimbursement rules and special behavior (such as deviant performance date) can be maintained. Detail workflow see Receipts.
Receipt mail templates
Templates for automatic mails around receipts — for example notifications on received receipts in the receipt inbox, reminders for not-yet-accounted receipts or status mails for approval workflows. Per template, subject, main body and placeholders (such as receipt number, date) can be maintained, separately per language.
Effects on other areas
The price and receipt master data affects all areas that use receipts or prices — detail documentation on receipt entry is available in Receipts. Tax rates and receipt types act in Invoicing, in Revenues and costs and in Travel expense accounting.