With the DATEV format, additional options become available that make the batches DATEV-compliant, store your tax advisor's DATEV master data, define the repository structure for DATEV receipt transfer and optionally activate the direct upload into the DATEV cloud. All options are located in the General tab of the basic settings.

With the DATEV XML interface with receipts checkbox, ZEP creates booking batches in DATEV EXTF format. The EXTF package is an extended CSV batch with an additional header record that DATEV Unternehmen online and DATEV Rechnungswesen software can import directly. With the DATEV XML interface with receipts active, additional required fields appear that are necessary for a DATEV-compliant batch.

As soon as the DATEV XML interface with receipts is active, the DATEV master data fields of your tax advisor or in-house accounting appear.

Under Consultant number enter the DATEV consultant number of your tax advisor. Under Client number enter the assigned client number. You receive both values from your tax advisor or accounting department.

Under Account system store the DATEV chart of accounts (e.g. 03 for SKR 03 or 04 for SKR 04). The default is 03. The chart of accounts determines which account numbers are valid in your accounting system.

Under Start of fiscal year choose the month in which the business year begins (default January). DATEV uses this date to assign bookings to the correct business year. If your business year differs from the calendar year, select its first month here.

Under Length G/L acct. no. enter the number of digits used for your accounts in DATEV (default 4). ZEP aligns the length of the exported accounts to this value.

With the DATEV XML interface with receipts active, you define under Repository for invoices and Repository for receipts the folder hierarchy in which ZEP organizes invoice and receipt files in the DATEV repository. Three levels are available per data type:

Variables like %YYYY% (year) and %MM% (month) are replaced at runtime with the date of the respective booking. This produces dedicated folders per month and year in the DATEV repository.

With the DATEV Online Interface checkbox you link your ZEP account with your DATEV Unternehmen online account. The prerequisite is active access to DATEV Unternehmen online. Export for Accounting, which carries the link, is included from ZEP Operations onwards.

Under Export for Accounting > DATEV uploads you see every file that ZEP has transferred to the DATEV cloud. Per file, the overview shows Type, invoice or receipt number, Name, File, UUID, Repository, Status, the time under Last upload and the user. This way you can trace what has been transferred to DATEV.

In the General tab of the basic settings, three additional DATEV checkboxes are available once the DATEV format is selected:

With the Invoice export with performance date checkbox active, ZEP additionally exports the performance date alongside the invoice date, which is relevant for VAT. In the filter form of Exporting Invoices, the Export in a period by selection then appears with the options Invoice date and Performance date for DATEV, allowing you to choose which date drives the period filter.

With the with final posting checkbox active, the exported bookings go directly into DATEV final posting (default active). DATEV then prevents later changes to the bookings, which secures GoBD compliance. Switch off final posting only if your accounting team explicitly needs to be able to change bookings in DATEV.

With the with receipt link checkbox active (only without the DATEV XML interface with receipts), ZEP writes the receipt number into field 20 of each booking so that DATEV can link the associated receipt file. The prerequisite is that the receipt files are uploaded separately via the DATEV Online connection or shipped with the ZIP option.