The Export for Accounting module hands over invoices, checked cost accounting reports, debtor and creditor master data and DATEV payroll bookings from ZEP to your financial and payroll accounting. You choose an export format (DATEV, Lexware or a general CSV format), configure accounts, cost centers and booking keys and export the data centrally from a dedicated module box in the administration.
Product Line Availability
Note: The Export for Accounting module is available exclusively in ZEP Professional and is added there via the ZEP Self-Service Tool under Administration > Account. In ZEP Clock and ZEP Compact the module is not available and cannot be added there. The DATEV payroll interfaces LODAS and Lohn & Gehalt are part of this module and are likewise added in ZEP Professional via the Self-Service Tool.
Permissions
Work with the accounting export is structured by role:
Administrators: Maintain the module settings (format, accounts, cost centers, booking keys, DATEV master data), run all exports and manage the DATEV Online connection.
Controllers: Run all exports (invoices, cost accounting reports, debtors, creditors, DATEV uploads, payroll), but have no access to module settings.
Additional Menu Items
With the module active, a dedicated module box with all configuration and export functions appears in the administration area.
Administration > Export for Accounting
Via Administration > Export for Accounting you reach the central module box. The sub-items appear in this order, depending on license, permission and configuration:
Settings (administrators only) — configure format, accounts, cost centers, booking keys and DATEV master data.
Cost Centers (administrators only, as soon as cost centers are used as KOST1 or KOST2) — master data for cost centers.
Invoices (with the Invoicing module active) — hand over invoices to accounting.
Checked Cost Accounting Reports — hand over receipts, daily allowance and mileage to accounting.
Debtors (administrators only) — hand over customer master data as debtors.
Creditors (administrators only) — hand over employee master data as creditors.
DATEV uploads (with a DATEV Online connection active) — overview of previous uploads to the DATEV cloud.
Lohn & Gehalt (with the DATEV payroll interface active) — export payroll bookings in LODAS or Lohn & Gehalt format.
Extensions in Data Objects
Beyond its own module box, the module extends several master data and input forms with fields, columns and filters that are relevant for accounting.
Customers
In the customer overview, the Debtor number column appears (if the customer number is not used as the debtor number), the Country code filter and the bulk operation Assign country code. In the customer detail view, the Debtor number field is shown for editing.
Employees
The employee overview shows the columns Creditor number (if the personnel number is not used), Cost center and Cost unit (as soon as employee cost center or cost unit is configured as KOST1 or KOST2). The corresponding fields appear on the employee in the master data.
Projects and tasks
On projects and tasks, the module shows the Cost center and Cost unit fields depending on the KOST1/KOST2 configuration. With the Invoicing module active, the default revenue account on the project additionally becomes a required field.
Invoice items
On invoice items, the Revenue account becomes a required field. In the invoice item overview, the Revenue account filter is additionally available.
Receipt types and payment types
Under Administration > Prices & Receipts > Receipt types, the receipt-type form is extended by the Account and Tax code fields. Under Administration > Prices & Receipts > Payment types, the Account field is added. This way, receipts and payments result in clean booking records in accounting.
Extensions in Reports
Reports that show employee or receipt data display additional columns or actions for the accounting export.
Holiday provisions
The Holiday provisions report under Reports > Employees additionally shows the Creditor number column if it is maintained as a separate field.
Checked cost accounting reports
In the Cost accounting report under Reports > Employees, the Export action additionally appears, which hands over a checked cost accounting report directly into the accounting export.
Delimitation from Other Modules
Note: The accounting export is interlinked with several other modules:
• The Invoicing module produces the invoices that you hand over to financial accounting via the accounting export. Revenue accounts are maintained there.
• From the Travel expenses module, approved travel expense reports, daily allowance and mileage entries flow into the cost export.
• Receipts from the Sales and Expenses module feed into the cost export. Receipt types and payment types are maintained there.
• The DATEV payroll interfaces LODAS and Lohn & Gehalt are part of this module. Details about the interface are in the article DATEV LODAS and Lohn und Gehalt.