The Reports > Departments menu is available to both department managers and administrators. Here, an administrator can generate various reports across all departments. A department manager can generate reports specific to their department(s).

If the Invoicing module is used, there is an additional section called Invoicing, where a department manager (or an administrator) can access all reports related to invoices for projects within their department.

Under Reports > Departments > Time, a department manager can display a monthly time overview for their department(s), either individually or including sub-departments. An administrator can generate reports for all departments.

This report allows you to compare departments. In the upper table, the following information is displayed for all employees within a department:

If the Absences & Overtime module is enabled, the following additional data is displayed per department and as totals:

In the lower table, the time spent on all projects of the selected department(s) is shown — regardless of the employees’ departmental affiliation.

Under the menu Reports > Departments > Costs, a department manager can view a detailed list of all internal and external costs incurred by their department per month. An administrator can generate reports for all departments.

Optionally, you can activate the checkbox “Calculate billable total rates for fixed price projects and tasks from the hourly rates of the price table”— this calculates the time spent on flat-rate tasks/projects using the hourly rate defined in the applicable price table for this report.

For each department, a detailed breakdown is displayed:

Mixed projects that include both flat-rate and time-based tasks are marked with an asterisk (*). Projects without recorded time entries or receipts during the reporting period are not displayed.

The results table is structured as follows:

Subtotal lines are displayed for each department listed in the first column.

The report Reports > Departments > Total Rates Internal Department functions as a type of “cost balance” — an internal cost allocation that distributes internal project costs between departments. (Labor costs are calculated using each employee’s internal hourly rate.)

You can select one, several, or all departments, and choose a specific project type (for example, include only internal projects, only customer projects, or all projects). Define the desired reporting period and click “Run” to generate the report.

For each department, the following data is displayed:

Here you can view a graphical report of your employees’ employment periods. For the selected time frame (by default, from the first day of the previous month to the last day of the month four months ahead — a total of five full months), the employment periods of individual employees are displayed as bars in a chart.

You can also run this report in the background.
Instead of selecting Preview, choose Excel or CSV (CSV-comma or CSV-semicolon), and then click the “Execute in background” button to execute or schedule it as a task.

Reports > Invoicing (with the Invoicing module)

The Invoicing menu item provides a quick overview of all invoices and invoice line items for the department’s projects.
Additionally, reports on Outstanding Items, Incoming Payments, and Revenue Forecasts are available at the department level.

Users with the role Department Manager (for their assigned departments), Administrator, or Controller have access to this menu item.

Enter the date up to which planned invoice items and from which billed invoice line items should be displayed.
At a glance, you can see which customer and which project have approved invoice line items that are waiting to be invoiced.

To create an invoice, go to the corresponding customer by clicking on the customer number.

Here you can identify whether any efforts have been recorded for which no invoice items have been planned yet. By clicking on the project name, you are taken directly to the project sub-menu Invoice Line Items, where you can immediately create the corresponding entries.

Under Invoices, you can view all invoices from your department and optionally restrict the list to invoices in a specific currency.

For Administrators, Controllers, and Department Managers.

This report gives you a clear overview of how long each invoice has remained unpaid. You can optionally filter the results by the customer’s industry.

If you only want to view invoices with overdue payments, activate the checkbox “Exceeded term of payment.”

Specify either:

The day intervals displayed as columns in the table can be defined under Administration > Invoicing > Settings.

You can also find this report in:

The Incoming Payments report shows which payments were received within a selected time period.

You can filter the payments by department, reporting period, customer, and currency. Optionally, you can specify the currency or choose to convert all amounts into your base currency.

In the Outstanding Items report, the conversion rate at the invoice date is always used.
If you do not select “Convert all amounts into EUR (or another base currency),” the amounts will be displayed in the respective invoice currency.

The report displays the following details:

If the invoice has not been fully paid, or if no reduction has been recorded, the remaining amount will appear in the open Items report.

The Sales Forecast estimates future revenue for the coming months, years, or any selected period. It is based on the recurrence and planned or invoiced amounts specified in the invoice items, as well as any missing invoice items.

You can optionally filter the results by customer industry.

Select a currency if you want to include only invoices issued in that specific currency.
You can also choose to convert all amounts into EUR (or your company’s base currency).

Additionally, you can restrict the forecast to invoice items by status.
You can specify whether the amount for uninvoiced items should be taken from the planned amount or calculated based on currently recorded time and expense entries.

Planned and approved invoice items (with planned invoice date):

Invoiced items (including canceled invoices):

Missing effort-based items:

Surcharge items (%):