Travel Expense Management
Record, manage, and settle travel times and travel expenses of your employees in ZEP – including allowances, receipts, and handover to the accounting export.
By Gideon and 2 others3 authors11 articles
Feature Overview – Travel Expense ManagementAn overview of all features of the Travel Expense Management module in ZEP.
Basic Settings – Travel Expense ManagementConfigure the calculation of daily allowances, the output of the expense report, and the number ranges for credit notes.
Master Data – Travel Expense ManagementManage vehicles with mileage rates, locations with meal allowances, and expense categories for travel expense management.
Employee Settings – Travel Expense ManagementConfigure meal preselection, default vehicle, and permissions for travel expense management per employee.
Project Settings – Travel Expense ManagementStore project-specific mileage rates, arrival allowances and, if applicable, a deviating allowance calculation procedure.
Customer Settings – Travel Expense ManagementConfigure customer-specific arrival allowances per day or per trip – as a default for all projects of the customer.
Recording Travel Times and Travel ExpensesLearn how employees record travel times with direction, start and destination, meals, and receipts – including mobile recording via the ZEP apps.
Managing Travel and Travel ExpensesLearn how project managers and supervisors review their team's trips, correct them, and approve them for the expense report.
Creating and Submitting Expense ReportsLearn how recorded trips, meals, and receipts are turned into an expense report and brought to payout via the status workflow.
Handover to Accounting ExportLearn how approved travel expense reports are handed over to accounting in DATEV-compatible format – including account and cost center assignment.
Reports – Travel Expense ManagementReport on travel, receipts, meals, expense reports, and payouts – with export options as CSV, Excel, or PDF.