On an employee's detail page, the Travel Expense Management module adds the setting whether subsistence costs are calculated for this employee. You find the setting under Employees > [Person] > Employee File: Click the pencil icon on the settings, and the checkbox is in the Settings tab in the Billing section.

With the checkbox Include subsistence allowances, you activate the subsistence cost calculation for this employee. The checkbox only appears when the travel expense module is active and a subsistence cost procedure has been configured in the master settings.

When the checkbox is deactivated, no subsistence costs are calculated for this employee on trips, and no meal deductions are applied. Useful e.g. for employees whose travel expenses are billed exclusively via flat-rate reimbursements.

The checkbox also affects three reports. When enabled, ZEP includes the incurred subsistence costs:

When disabled, all three effects are omitted.

The calculation of travel flat rates and subsistence costs at the project level is independent of this setting, since it is based solely on the project's travel settings, even if the employee does not receive subsistence costs.

In Austria, the calculation procedure can be overridden per employee. The Accounting procedure field offers the following options:

The setting controls how ZEP interprets the billing-relevant period of a trip. It is relevant when an individual employee needs to deviate from the tenant-wide default.