Travel Expense Management
Record, manage, and settle travel times and travel expenses of your employees in ZEP – including allowances, receipts, and handover to the accounting export.
By Benny and 2 others3 authors11 articles
- Feature Overview – Travel Expense ManagementAn overview of all features of the Travel Expense Management module in ZEP.
- Basic Settings – Travel Expense ManagementConfigure the calculation of subsistence costs, the output of the expense report, and the number ranges for credit notes.
- Master Data – Travel Expense ManagementManage vehicles with mileage rates, locations with daily flat rates, and expense categories for travel expense management.
- Employee Settings – Travel Expense ManagementConfigure meal preselection, default vehicle, and permissions for travel expense management per employee.
- Project Settings – Travel Expense ManagementStore project-specific mileage rates, arrival allowances and, if applicable, a deviating subsistence cost calculation procedure.
- Customer Settings – Travel Expense ManagementConfigure customer-specific arrival allowances per day or per trip – as a default for all projects of the customer.
- Recording Travel Times and Travel ExpensesLearn how employees record travel times with direction, start and destination, meals, and receipts – including mobile recording via the ZEP apps.
- Managing Travel and Travel ExpensesLearn how project managers and supervisors review their team's trips, correct them, and approve them for the expense report.
- Creating and Submitting Expense ReportsLearn how recorded trips, meals, and receipts are turned into an expense report and brought to payout via the status workflow.
- Handover to Accounting ExportLearn how approved travel expense reports are handed over to accounting in DATEV-compatible format – including account and cost center assignment.
- Reports – Travel Expense ManagementReport on travel, receipts, meals, expense reports, and payouts – with export options as CSV, Excel, or PDF.