The Billing and Accounting Export area in the administration bundles all master data and settings around invoicing as well as the interfaces to external accounting systems. Reachable via the main menu under Administration > Billing and Administration > Export for Accounting. Detail workflows in the Invoicing and Export for Accounting collections.

These subareas control invoicing in ZEP, from general settings to default articles and additional fields to dunning levels, text modules and mail templates for dispatch. They form the basis of all billing workflows and affect the daily work of accounting and sales.

General settings for invoicing such as automatic invoice numbers, default payment terms, default tax rate, configuration of the invoice layout template as well as activation of cancellation invoices and credit notes. These settings affect all invoices company-wide and form the basis for consistent invoicing to customers.

List of standard articles and services for invoice positions, separate from or shared with the offer article catalog. Per article, designation, description, default price, unit of measure, tax rate and revenue account assignment can be maintained. The article catalog accelerates invoice creation and ensures consistent designations in all invoices.

Predefined additional fields that are automatically prefilled when creating new customers or projects, for example order number format, invoice address defaults or special dispatch rules. Per additional field, designation, default value and mandatory field property can be maintained. Act in customer and project creation as default configuration.

Configuration of dunning levels that ZEP can automatically run through with overdue invoices. Per level, deadline (days after due date), dunning fee, text template and escalation behavior (such as blocking further orders) can be maintained. Dunning levels act automatically in the daily dunning check and can be overridden manually per invoice.

Text modules for standard clauses in invoices as well as mail templates for dispatch. Per element, designation, multilingual content and default usage can be maintained. Mail templates include invoice dispatch, dunning dispatch, payment receipt confirmations and reminders, separately per language for international customers.

List of revenue accounts of the financial accounting to which invoice positions are assigned. Per account, account number, designation, tax assignment and validity period can be maintained. The assignment can be made per article, per category or manually per position and is the basis of the accounting export.

These subareas control the export of invoice data into external accounting systems. They form the basis of all automated accounting handovers, for example to DATEV, as well as the master data synchronization of debtors and creditors.

General settings for the accounting export such as default export format (DATEV, CSV, SAP interface), accounting period, activation of cost center logic and configuration of the automatic handover. These settings affect all export processes and form the basis for the interface to external accounting systems such as DATEV or comparable tools.

List of cost centers for the accounting assignment of revenues and costs. Per cost center, number, designation, hierarchy and responsible persons can be maintained. Cost centers act in invoices, receipts and reports and can be automatically derived from project, customer or department assignments.

Master data of debtors (customers) and creditors (suppliers) for the accounting export, often as separate account number ranges. Per entry, accounting account number, tax status and interface mapping can be maintained. Acts in the export and during the master data synchronization with external accounting systems.

Billing master data affects invoice creation in the detail workflow of the Invoicing collection. Accounting export master data affects the daily handover to external accounting systems, documented in Export for Accounting. Both areas together form the accounting pipeline of the company.