Freelancers

With the Freelancer module you can simplify billing to your external employees.

Quickly and easily check the invoices you receive from your external employees: compare them with the employee's cost statement generated by ZEP. Or even easier: create credit notes for the employee and thereby avoid invoice checking altogether.

You can store internal hourly and daily rates for external or freelance employees, even project-specific if required. ZEP generates the cost statement for each employee for the hours they have worked. The cost statement can also function as a credit note: transfer the determined amount, and the time-consuming checking of the invoice submitted by the external employee can be completely dispensed with.

Areas of application:

• Credits to freelancers:
  Instead of receiving an invoice from an external employee and having to check it laboriously, you simply generate a credit note from ZEP and transfer the amount.

• Quick and easy checking of invoices:

  Compare the invoice received from the external employee with the employee's cost statement in ZEP.

Can be combined with the product lines:

• ZEP Compact with the Prices & Receipts module

• ZEP Professional

The module offers the following features:

• Identification of employees as “freelancers”

• Selection of whether a freelancer issues invoices or receives a credit note

• Freelancers with credit:

  • Specify the VAT and currency for the credit per employee

  • Recording of upper and lower credit text for each employee. Placeholder for account, IBAN, ...

  • Indication of whether receipts are to be settled with the VAT recorded on the receipt or with the VAT of the freelancer

• Credits

  • Creation and storage of a credit note to the freelancer

  • Printout of the credit note on the invoice paper

  • Format selectable (pdf, MS Word, LibreOffice)

  • Generation of credit note numbers, format analogous to invoice numbers configurable

• Internal daily rates, also possible on a project-specific basis.

• For revenue evaluations and credits: when allocating internal costs to projects, each project is considered individually.

With the Export module for accounting:

Deposit of special expense accounts and BU keys for freelancers:

• for wages

• for each document type

• for VMA, mileage allowance.

Miscellaneous:

• New menu item Credits for freelancers and under Employees > Reports for the controller/admin

• The module has no impact on invoicing to the customer