Unaudited cost statements

headboard:

The overview shows the total amount to be reimbursed, both gross and net. If applicable, payments already made for the set period (entries in the payment documentation) are also listed, along with the corresponding new amount to be paid out.

Table of additional meal expenses:

For each day worked outside the standard place of work, additional meal expenses will be calculated depending on the location and the time of absence.

Only displayed if the administrator has specified the appropriate country setting under the menu item Administration>Settings>Travel expenses for "Calculation method for additional meal expenses".

If in the settings: "Show project column in the VMA table of the cost accounting" is set to Yes, the project for which the VMAs were incurred will be displayed.

In the German calculation method for additional meal expenses, the statutory flat rates for breakfast or lunch/dinner are deducted when meals are specified (see My ZEP>Project time table). Please note: the percentage deduction always refers to the flat rate for 24 hours, even if you were absent for less than 24 hours. If the deduction for meals is higher than the flat rate to be paid for additional meal expenses, this amount is displayed but only deducted to the amount of the meal flat rate incurred. (In this case, you will receive a refund of 0 euros for that day). The Austrian calculation method calculates the daily allowance in the same way, except for places with the collective agreement regulation, where the deduction for meals refers to the "aliquot daily allowance", i.e. to the portion of the daily allowance that is calculated based on the time of absence.

Table of documents:

All receipts you have entered are listed. The amounts to be reimbursed to the employee based on privately paid invoices are calculated. If invoices were paid with the company credit card that included a private portion, these receipts are also listed and the amounts deducted. The total of receipts per VAT rate is listed individually, as is the total of receipts by receipt type.

Mileage allowance:

For journeys in your own private vehicle, a reimbursement amount is calculated: a flat rate is reimbursed for each km driven. For the sake of completeness, all journeys in a company vehicle are also listed, of course without mileage reimbursement.

The basic data for travel expense accounting (flat rates for different locations, vehicles, etc.) are maintained by the administrator as master data (menu item Administration>Master data).

To make administration simple and clear, there are the following fields for handwritten entries and signatures: department/cost center, signature, approved/checked and received/transferred.

The printed and signed cost statement serves as proof for the tax office.

payout documentation

All amounts that you as an employee receive as a result of the expense report are listed here.

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