When you want to track your own scheduling as an employee, you find it in the main menu under Planning. This article describes how that view is laid out, how you can book a project time directly from a scheduling entry, and how you can — if enabled — schedule yourself.
View scheduling
When you open the Planning main menu, ZEP first shows a column chart with the aggregated plan distribution across the selected period. This gives you an at-a-glance view of how your planned hours are distributed across projects.
For the detailed day view, activate the Show project scheduling checkbox and click the Edit planning button. ZEP switches to the matrix view and shows, per project you are assigned to:
the assignment period (from – to)
the standard weekly distribution in hours per weekday (if active in the project assignments)
a calendar area with specific day-by-day schedulings for a selectable period
a summary row with the planned hours across all projects per day
Note: Your own scheduling view functionally matches the employee view that administrators and project managers open for individual people — filtered to yourself. Operation, matrix layout, and summary rows are identical and described in detail in the article Capture and Manage Scheduling.
Use scheduling as a preset when booking
From a specific scheduling, you can switch directly into the project time booking form instead of filling it out from scratch. How many fields ZEP presets depends on which main menu you start from — the following two sections describe both paths in detail.
In Project Times
In the Project Times main menu, the view dropdown at the top left (calendar icon) controls how you record your project times. The options are the calendar views Working week, Week, Day, and Agenda, as well as the classic Form. Choose one of the four calendar views — only there will schedulings become visible.
Per day, ZEP aggregates all schedulings into a single day block. In the calendar views Working week, Week, and Day, the block appears coloured in the upper cell area of the day with the total hours and — for a single project — the project name; for multiple projects with the label „Planning (N)" and the entry count. In the Agenda view, a dedicated row appears in the day list, marked with a schedule icon and the label Planning.
A click on the day block (calendar views) or the agenda row opens the dialog Schedulings: [weekday, date]. It lists all schedulings of the day with project name and duration (hours, for percent schedulings additionally with the percentage in brackets). From the dialog, you switch into the project time booking form in two ways:
If there are multiple schedulings on the same day: each row has a clock icon on the left. A click on it opens the booking form — date and project of the selected scheduling are preset, while task, time of day, and note are entered manually.
If there is exactly one scheduling: the clock icon is omitted; instead the Record project time button appears at the bottom of the dialog. A click has the same effect — date and project are preset, the remaining fields you enter.
Tip: If your dropdown is set to Form, you see no calendar and therefore no scheduling blocks. Switch the dropdown to Working week, Week, Day, or Agenda — your choice is remembered and kept for the next opening.
In Absences and Appointments
The Absences and Appointments main menu provides its own calendar with the views Month, Week, Day, and List view. Unlike the Project Times calendar, schedulings here are not aggregated into a day block but appear as individual entries per scheduling — directly in the calendar alongside absences and other appointments.
Click on a scheduling entry: ZEP opens the detail dialog Planning. At the bottom of the dialog, the Record time button is available; a click takes you directly into the project time booking form and transfers from the scheduling the date, the project, the task, the stored note, and — for schedulings with a time of day (input type From – To) — additionally start and end. You review the values and save as usual.
Note: Whether schedulings appear in the calendar is controlled by a personal display setting in the calendar itself — it is not an administration setting. In the calendar under Absences and Appointments, the left sidebar lists the calendar sources (holidays, appointments, Planning, birthdays, project times, absence reasons). Use the visibility icon next to the Planning entry to show or hide the plan values for your account — the setting is active by default and applies only to your own calendar.
Schedule yourself
If your administrator has activated the Self-scheduling option in the basic settings, you can enter specific hours per day and project yourself in the matrix view — in the three input types effective hours, percent per working day, or From – To (times of day). An optional note appears later for your supervisors in the reports.
The operation — right-click on the day cell for the detail dialog, inline entry directly in the cell, and multi-selection across several days — works exactly the same as for supervisors. A detailed step-by-step guide is in the article Capture and Manage Scheduling.
Note: Without self-scheduling active, the view is read-only — you see your scheduling, but the hours are maintained exclusively by project managers or administrators.
Handling overload
If the sum of your planned hours per day exceeds your available working time, the day is highlighted in the summary row. In that case, talk to your project manager — either hours will be redistributed or the scheduling will be moved to other days.