Reports within the Absences & Overtime module can be found in several places in ZEP:

Create a report on the degree of availability of employees for a defined period, structured by month or week, in several variants:

Without the Absences & Overtime module: You can access the employment level.

With the Absences & Overtime module enabled:

The calculation is not based on weeks, but uses the average of all days (relative to a full-time employee).

Degree of availability incl. unpaid absences:

This includes unpaid absences such as parental leave or sabbatical and corresponds most closely to the FTE (Full Time Equivalent) as commonly understood.
Paid absences like vacation, sick leave, or compensatory time off are not included.

Degree of availability incl. all absences:

This variant corresponds to the availability used in resource planning.
It is useful when determining how employees are actually available, including vacations, sickness, etc.

The time report with absences can be accessed in ZEP in different contexts (project- or employee-oriented). You can filter by absence reason and the status of the absence reason (approved/not approved).

You can preview this report, download it as a PDF, export it as Excel (optionally also as a monthly or yearly overview) or CSV, or run it as a background task and have the result file sent to you by email. The result table can also be exported as Excel or CSV, or the time report with absences can be subscribed to as an iCalendar.

The absence requests can be found under Reports > Employees > Overtime & Absences > application for leave. It lists all absence requests according to the applied filter criteria. By selecting the radio button Request Period or Absence Period next to the time frame, you can choose whether to display absence requests in the selected period or those requested in the selected period.

If you want to add or deduct overtime or vacation for an employee, go to Employees > [Employee Name] > Overtime & Absences > Balancing overtime and holidays

For each month, the following information is displayed:

If you want to pay out overtime to an employee, enter the number of hours as balanced overtime.

If you want to compensate an employee for underhours, enter the number of hours as credited overtime.

If you are just starting with ZEP and your employee already has overtime or has taken vacation days, you can enter these here.

You can also use this function to balance or credit an employee’s vacation days. Balanced/credited vacation days are taken into account when calculating the remaining vacation balance.

With the Absences & Overtime module, you get an overview of annual vacation in your personal calendar under Absences & events, and as an administrator in the employees’ calendars under Employees > [Employee Name] > Administration > Calendar.

The following information is displayed:

Further information on requesting absences can be found here: Record Absences

Through Reports > My Reports > Month-End Report, each employee can view their current status regarding working hours, overtime, vacation days, remaining vacation, and more.

A user with administrator or controller rights can generate this report for any employee. With the Departments module, the department can be specified. Additionally, when using the Departments module, the defined department managers can generate this report for the employees in their departments.

The month-end report can be accessed via Reports > Employees > Month-End Report, as well as under Employees > [Employee Name] > Overtime & Absences > Month-End Report.

In the result table, the period specified in the filter is displayed, even if it is in the future and no time entries have been recorded yet.

In the month-end report, the admin/controller/department manager/employee can see, for each day, the hours worked, the absence reasons recorded, and the deviation from the regular working hours—i.e., overtime or negative hours—as well as how many hours were worked on Sundays and public holidays (with allowance).

A brief explanation of the individual columns:

If hour limits are defined for an employee (under Regular Working Hours), the corresponding data is displayed in this table.

The time report overview allows you to get an overview of the status of your employees’ working hours.

It can be found under Reports > Employees > Overtime & Absences > Working times Overview, provided you are an administrator.

If you are using the Locations & Departments module, you can filter the employee list by department. Optionally, you can choose to display only employees who have not complied with their break rules or their monthly/weekly hour limits by activating the corresponding checkbox. To display only employees who have violated their core working hours, activate the corresponding checkbox.

Specify whether the list should include employees with and/or without a regular working schedule by activating the appropriate checkbox.

Found under Reports > Employees > Overtime & Absences > resets, provided you are also using the Revenue & Costs module in ZEP Compact.

This report shows an employee’s remaining vacation entitlement and overtime as of the selected cutoff date, multiplied by the employee’s internal hourly rate or, if different, the internal hourly rate for provisions.

Examples:

The checkbox Ignore minus Hours per Employee is preselected so that employees’ negative hours are not offset against the overtime of other employees when calculating provisions.

For converting remaining vacation days into hours, the setting Vacation and Absence Days in the employee’s employment period as of the cutoff date is taken into account:

The report runs slower the further the last completed month is from the cutoff date of the report.

Path: Reports > Employees > Overtime & Absences > Annual of Absence Days

With this report, administrators and controllers can view all absence days per employee over a year. If the Locations & Departments module is used, the defined department managers can view the absence days for the employees in their departments.

You can apply various filter criteria. For structuring, you can choose months or absence reasons.

You can also have this report sent to you automatically by ZEP and run it in the background.

The Time Report with Absences can be generated by each employee for themselves.
​(Path: Reports > My Reports > Time Reports > Time Report with Absences)

An administrator or department manager can generate this report for one of their employees.
​(Path: Employees > [Employee Name] > Time Reports > Time Report with Absences)

You can filter by period and optionally include subtotals, a legend, and a signature block.

The report lists all recorded times according to the settings. Holidays and absences are shown with the number of hours based on the regular working hours for that day. Hours recorded on a holiday or on a day with booked absences are additionally displayed.

You can also schedule this report as an automated task.

To do so, select your desired file format from the dropdown menu instead of “Preview” and click the Run in Background button.

A popup window will appear where you can set the frequency. The report will then be sent to your email address in the selected format and according to the set frequency.

Additionally, you can choose to send the report to other email addresses (e.g., accounting, tax advisor), separated by commas if not specified otherwise under Administration > My Company > Email.

When selecting Run in Background Immediately, an email is always generated, even if the tables are empty.